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Brenham ISD Child Nutrition Department

1301 Niebuhr
Brenham, TX  77833
Phone: 979-277-3750
Fax: 979-277-3751

Accommodating Students with Dietary Needs

REQUIRED DOCUMENTATION
The Texas Department of Agriculture has set forth the following guidelines for accommodating children with special dietary needs.

A Physician’s Request for Dietary Accommodations Form must:

  • Be signed by a licensed physician
  • Identify the child’s disability
  • Include an explanation of why the disability restricts the child’s diet
  • Identify the major life activity affected by the disability
  • List the food or foods to be omitted from the child’s diet and the food or choice of foods that must be substituted

All requests should be on the Brenham ISD Physician's Request for Dietary Accommodations Form located on the BISD website to reduce delays. 

NOTE: Brenham ISD Child Nutrition may make substitutions at our discretion on a case-by-case basis for students who do not have a disability but who are medically certified as having a special medical or dietary need.  This provision covers those students who have food intolerances or allergies but do not have life-threatening reactions (anaphylactic reactions) when exposed to the food(s) to which they have problems.  

All documentation should be given to the school nurse first who will then send it to the Child Nutrition Department. Dietary accommodations will be arranged once Child Nutrition receives and processes the request. During high volume times of the year, it may take up to 2 weeks for accommodations to begin. 

NOTE: Dietary accommodations that require the purchase of specific items may not be available immediately.  It may take up to 4 weeks to receive the first delivery of special order.

FOR ADDITIONAL INFORMATION CONTACT
Kasandra Davis, MS, RD, LD
Director of Child Nutrition
kdavis@brenhamk-12.net
Phone: 979-277-3750


DISTRIBUTION OF RESPONSIBILITY

Parents/ Guardians

  • Provide a physician's request for dietary accommodations form to the school nurse, making sure that all information is completely filled out as listed on page 1.
    NOTE: If the physician’s order contains any statements requiring further clarification, special dietary accommodations will not begin until the physician provides further written clarification.
  • Provide updated physician's orders as necessary. Give the school nurse a written statement signed by the physician when accommodations are no longer needed. Dietary accommodations cannot be changed prior to receiving updated documentation from the physician.
  • Work with the school nurse and child nutrition dietitian to review and return modified menus as soon as possible.
  • NOTE: Modified menus will not be implemented until approval is received.  It is advised that parents/ guardians provide meals for their student until accommodations are in place.
  • Physician’s diet orders must be renewed every school year. Please provide an updated Physician’s statement to the school nurse during the summer, prior to the beginning of school.  Remember that there may be a delay of up to 4 weeks if special purchases are required.


School Nurse

  • Send the Physician’s Request for Dietary Accommodations form to the Child Nutrition Department Attention: Kasandra Davis, MS, RD, LD by email: kdaivs@brenhamk-12.net
  • Serve as liaison between the Child Nutrition Department and the parents/ guardians to gather required information and physician documentation.


Child Nutrition

What we can do:

  • Provide meals which to the best of our knowledge meet the physician’s ordered dietary restrictions.
  • Work with the parents/guardians and school nurse to adjust the diet as updated physician’s orders are received.
  • Post an alert on our Point-of-Sale System.
  • Provide accommodations for non-disabled students with medical conditions on a case by case basis.

What we cannot do:

  • Interpret, revise, or change a diet order for students with disabilities.
  • Provide dietary accommodations for students without a valid medical condition.
  • Provide dietary accommodations without the proper physician’s documentation.
  • Provide dietary accommodations for students seeking preference or religious requests. 
  • Provide fruit juice as a milk substitute for non-disability students.
 

Non-Discrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: 

  1. mail: U.S. Department of Agriculture 
    Office of the Assistant Secretary for Civil Rights 
    1400 Independence Avenue, SW 
    Washington, D.C. 20250-9410; 
  2. fax: (202) 690-7442; or 
  3. email: program.intake@usda.gov.

This institution is an equal opportunity provider.

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en inglés), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, credo religioso, discapacidad, edad, creencias políticas, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.
Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de señas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o con discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] llamando al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en línea en: https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complainty en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA

(1) por correo: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442;
(3) o correo electrónico: program.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.